Using the website worksheet

You did it! You've incorporated the "organic SEO" into your site architecture and you have published your website pages. Now, we're on to production. But first, explain the website worksheet.

The website worksheet

When we published your website architecture, your project manager shared a google doc with you. This is your website worksheet that serves as a checklist of all the pages on your site. This "tool" will help you and your team keep track of the status of all your pages. It also facilitates smoother communication between you and the Campus Suite migration team about particular pages. Perhaps you want to start delegating some tasks to some of your other team members to help out. This worksheet keeps everyone on the same page!

The worksheet not only provides a link allowing you to jump out to each page and review in your browser, but it provides a Notes column to specify issues or comments about a specific page. Your team can use it to make notes to each other such as, "where is this content?", missing an image, this page has a form, etc." There is even a Status column to say what pages are complete, or need review. You are free to add your own columns to the sheet to serve a special purpose... for example, add a column called Live Site URL and paste the direct URL to that page so our migration team spends less time looking for it. The more you help us during this stage, the faster your project will progress! 

You'll want to be sure you set your notifications properly. To do this, while in the  document, click Comments (speech bubble icon) at the top-right, then Notifications and then select All. That's it. You'll now be notified when comments are added to the document.

The Campus Suite production team will pull page content from your live website, drop it into the proper page on your staged website, and then add a comment to the Notes field saying Ready for Review.

It's also possible that our team cannot find the content on your live website. In this case, we'll add Cannot Locate. For such pages, it will be up to you to add the content... or, direct the migration team to where they can find it (using the special "Live Site URL" column mentioned above).

Adding comments and replies to the Campus Suite migration team

To add a new comment in the worksheet, place your cursor in the proper cell, then use the "Insert" menu at the top of the Google doc to "Add Comment" - Doing this emails our team, and when they reply, it emails you back.

To reply to a comment, simply select it, and Google provides a window for you to reply. Keeping all discourse within the Google document allows others to read through and catch up on a particular issue.

View a sample Website Worksheet