Working with the SchoolNow calendar

Your organization most likely is constantly scheduling events at your campus. The Calendar module allows you to alert your visitors to all of the happenings at your organization.

This module will display events in a monthly list view that visitors can easily navigate by clicking on either the left or right-facing arrows in a menu located at the top of the calendar, shown below. They can also switch between the default monthly list view or a graphical calendar view by clicking on Switch to Graphical Calendar View / Switch to List View  If a visitor wants a printer-friendly version of the calendar ( the current month ) to print out. They can by clicking on Print. Finally, with just a click of a button, a visitor can receive instructions on subscribing to a feed by clicking on Subscribe to the Calendar Feed.

Additionally, you can sync the calendar module with external calendars such as a Google Calendar. This allows you to continue entering events where you have been and have them displayed in SchoolNow in either the Calendar module or one of the calendar widgets. To find out more information about syncing, go to the following article, What is a Sync?

How do I add a new event in SchoolNow?

To add calendar events to SchoolNow, navigate to either the department you would like to add the calendar event to and click +Add Content or click +Add in the top navigation bar, select the department you would like to add the calendar event too and do the following steps

1. Select Event.
2. Enter the information for the event, fields and their descriptions are listed below;
   
   • Title - Title of the event.
   • Start Date - Select the beginning date and time of the event.
   • Adjust special start/end time displays - Set start and end times to TBA, or even hide them entirely.
     
     • Start date and time display - Choose what you would like displayed for the start date. By default, it is the date.

1. • • End date and time display - Choose what you would like displayed for the end date. By default, it is the date.
       
       Please note that TBA, TBD, and Hidden are only supported by the SchoolNow calendar and not supported anywhere else. It is best to enter both the START and END TIME for events.
   • End Date- Select the ending date and time of the event.
   • All Day - If the event is an all-day event check this. If checked, an event will last twenty-four hours from the start time.  
   • Tags (Optional) - Select a tag, if you are using a widget to display tagged events. See the Tags article for additional information.
   • Event details - Description of the event. This can include images and links.
   • Attachments (Optional) - Select the files that you would like to attach to the event.
   • Location - Location of the event.
   • Location Link  - URL to a location's website or a map.
2. Additional information that can be updated for the event can be found in the Advanced tab.
   • URL - This is auto-filled with the title of the event, but it can be customized.
   • Page title - Title of the event
   • Page description - Enter a short description of the event.
   • Tags (Optional) - Select a tag, if you are using a widget to display tagged events. See the Tags article for additional information.
   • Social image - Chose an image to be shown in social media networks if the Event is shared with Facebook or Twitter.
   • Page Keywords - Enter keywords that are relevant to the event for use by search engines.
   • Search robots - Tell robots whether or not to index the event. Please note that not all robots will acknowledge this.
3. After you've filled out the necessary information, make sure to click Publish.

• How do I find a list of events associated with a department?
  To see a list of events associated with a department in SchoolNow, navigate to the department that they are kept in and click on Calendar in the module list.
• What does the vertical color bar to the left of an event's title mean?
  On the left side of the event's title, you will see a vertical bar. Usually, this will be grey, but it can also be green which means that it is live (viewable by visitors).
• What is the status of an event?
  You can find the status of an event by looking to the left of the event's title. There you will find if it is LIVE, if there is a DRAFT of the event, if it is SCHEDULED to be made live, and finally if it LOCKED, meaning someone else is working on it.
  • How can I find out what department is sharing an event?
    If an event is marked as SHARED you can quickly find out what department is sharing it by looking under its title for Owned by.
• How do I set an event so it is published at a later date/time? 
  You can easily set a later publication date/time when saving an event by clicking on the clock icon to the right of Publish and selecting the date/time you would like it to be made live. Please note, this will not override any dates/times that are set for items such as alerts or articles; they will still be made live on the times set for those items.
• How do I revert to an older version of an event?
  There are two ways to revert to an older version of an event in SchoolNow. The first is by clicking on the three vertical dots to the right of the event's title and selecting View Live History from the menu. The second way to revert to an older version of an event can be found when previewing the event, click on the downward carrot icon to the right of Edit Event and select Event History. On the following screen, for both, select the version you would like to revert to by clicking on the arrow to the right of the version and finally Back to Event List to return to view the post list view of the current department.
  
  Please note that this option will not be available if the event has never been published.
• How do I find a list of Past drafts for an event?
  To view a list of past drafts for an event, click on the three vertical dots located to the right of the event's title and select View Past Drafts from the menu. For more information on the Drafts Menu, please visit the article 'What are Drafts?' To return to the calendar list view of the current department, click on Back to Calendar List.
• How do I edit an event in SchoolNow?
  To edit an event in SchoolNow, navigate to the department that it is kept in, click on Calendar in the module list, and then the Pencil icon to the right of the alert's title.
• How do I duplicate an event?
  To duplicate an event, navigate to the department in which it is stored, click on Calendar in the module list, click on the three vertical dots located to the right of the event's title, and select Clone Content from the menu. Enter the Title of the duplicate event and click on Advanced, followed by the spinning arrow icon to the right of URL to update the URL and then Publish.
• How do I move an event to another container (department)?
  To duplicate an event, navigate to the department in which it is stored, click on Calendar in the module list, click on the three vertical dots located to the right of the event's title, and select Move To... from the menu. Finally, select the container (department) you would like for it to be moved to.
• How do I share or stop sharing an event with multiple departments?
  There are two options for sharing an event between multiple departments, The first is to navigate to the department that it is kept in, click on Calendar in the module list, click on the vertical of three dots located to the right of the event's title, and select Share from the menu.
  
  The second option is available when previewing the website. Simply navigate to the module information you wish to share with other departments. Click on the downward-facing caret at the top in the black bar and select Share Event from the options provided.
  
  Finally, select the container (department) you would like to share it with and then Share at the bottom of the window.
  
  • To stop sharing an event, navigate to the department that it is kept in, click on Calendar in the module list, click on the three vertical dots located to the right of the event's title, and select Share from the menu. Finally, select the container (department) that you would like to stop sharing the post with and then Share at the bottom of the window.
• How do I delete an event?
  To delete an alert, navigate to the department in which it is stored, click on Calendar in the module list, click on the three vertical dots located to the right of the event's title, and select Delete from the menu. Please remember once an event is deleted, it cannot be recovered.